Tips for Job Applicants

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Clicking a link will scroll to the relevant section below.

Getting Started

To view our open job postings, you do not need to register your email address, simply click the "View Job Postings" link.

The first time you apply for a job using our online application, you will be asked to "register" your e-mail address and to select and confirm your password. This information will become your personal account profile. You will be able to return to the site, log in, search and apply for more jobs, update your application to apply for new jobs, and track the progress of the jobs for which you have applied. To register your email address, you must first add interested jobs to your job basket (after viewing postings) and click the "Apply for Jobs in Basket" button.

It is important to note that we do not allow you to save an incomplete application. Before you start the online process please make sure you have allowed the necessary time and have your information ready to enter. The information you submit is automatically stored in our database and is immediately available for the hiring manager and recruiter to access. Therefore, we cannot accept incomplete applications as some applicants may not come back to finish.

If you've submitted an application online in the past but have forgotten your password, simply click the "I Forgot My Password" link and our system will e-mail you a temporary password.

Please note: If you submitted an application prior to October 27, 2005 our system does not have record of your email address nor does it include historical detailed application data. We did, however, receive your original application so there is no need to re-submit for positions for which you have already applied. If you would like to apply for other opportunities, you will have to register your email address and create a password as if you were a first time applicant.

• Detailed Application Instructions. Please click here for detailed instructions for completing your online application.

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About Applying Online

• Hours of System Operation. The Human Resources and Education Management System's current hours of operation are 1:30 a.m. to 11:30 p.m. PST daily. The system is shut down at 11:30 p.m. for system maintenance. If you would like to search for available positions and apply for them online, you must submit your application prior to the 11:30 p.m. system shutdown.
• Pop-up Blocker. If you utilize the pop-up blocker feature on your computer, when clicking the "view open postings and apply for them" link, you'll need to hold your <CTRL> key while clicking the link in order to override the popup block.
• Submitting Your Application. You must add at least one job to your Job Basket in order to submit an application. To apply for multiple positions, simply add all desired jobs to your Job Basket, then click the Apply for Jobs in Basket button.
• Navigating Through the Application. Use the yellow "Next" or "Previous" button at the bottom of each page to move back and forth between pages. If you're in a lookup menu or popup screen, click the yellow OK or Cancel button to return to the previous page.

Warning: To save the data you have entered, you'll have to submit your application. If you exit the application without submitting it, your data will be lost. Additionally, if you leave the system idle for more than 90 minutes, your session will be terminated and your data will be lost.

• Attaching Your Resume. When you apply for a job, our system will ask you if you prefer to attach your resume or copy and paste the text of it into a resume text field. If you paste your resume text, the formatting will not be retained when the application is printed. Please note that, even if you attach a resume, you still have to manually enter your job and education history on the appropriate pages to be considered for the job.
• Supplemental Questions. If the job you are applying for requires you to submit answers to supplemental questions (as stated in the job posting), it is recommended that you write your answers in your word processing software, then copy each answer and paste it in the appropriate field of the online application, to save yourself time.
• Customizing Your Application. You can create multiple versions of your application and tailor it for specific jobs, but you're limited to one version per day. The last application you enter in a day will be the one the system uses as your application for all the jobs you applied for in that day.
• Required Fields. Fields marked with an asterisk (*) are required fields. They must be completed before you can move to the next page of the application. A few fields become required fields under certain conditions. For example, if you indicate that you received a college degree, the field for school (where you received your degree) will be a required field.

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Navigating the Applicant Homepage

Application History Page

• After you create and submit your online application, you will have an application history page in our system that you can access and print your applications from the Applicant home page after you have logged in.
• To get to your Application History page, click the "Application History" link.
• At the top of the Application History page, you'll see:
  • The date this application was submitted.
  • The number of jobs you applied for most recently (as a link) using this application.
  • A "View resume history" link.
• To see a list of the jobs you've applied for with this application, click the number link next to "To receive a copy of Jobs Applied For."
  • Click a job title to see the job description. When you're finished reading that job description, click Return to Jobs Applied For.
  • To get back to the Application History page, click Return to Resume.
• To see all prior versions of your application, and which jobs you applied for using those versions, click View Resume History.
  • To view a particular application and jobs you applied for using that application, click the date. That will take you to the Application History page for that application. Notice that the date on the Application History page matches the date you clicked on the Resume History page. From this page you can see which jobs you applied for using this application by clicking the number next to "To receive a copy of Jobs Applied For."
• To email yourself a copy of your submitted applications for printing, click the number hyperlink next to the "To receive a copy of Jobs Applied For" text. Next, click the appropriate "Employment Application" link. Then click the yellow Email Application button. It will email you a copy of the specified application and any responses to supplemental questions in an easy to read pdf. format.

View Application Status

• From the Judicial Branch Career Search page, sign on with your e-mail address and password.
• Click View Application Status.
• You will see a list of all jobs for which you have applied, each with its current requisition (recruitment) status indicated:
  • 020 -- Applied (still receiving applications)
  • 030/040 -- Prelim Screen/Final Screen (applications are being pre-screened)
  • 050 -- Route (applications are being routed to the hiring manager)
  • 060 -- Intvw (top candidates are in the process of being interviewed)
  • 070 -- Offer (top candidate has been given an offer)
  • 080 -- Hire (candidate has accepted our offer)
  • 110 -- Filled/Closed (recruitment has been filled)
  • 100 -- Hold (the recruitment has been put on hold until further notice)
  • 120 -- Cancel (recruitment has been cancelled)
• Click Return Home to get back to the Applicant home page.

Update Contact Information

• If you need to update your contact details, use the "Update Contact Information" link. This feature replaces the basic contact information not only in your current application profile but in all the applications you've used to apply for specific jobs to date, so that the hiring mangers who received your resume prior to the change and our Human Resources Division will see your new contact information when they view your application online.

Change Password

• If you want to change your password, use the "Change Password" link. You will be asked to provide your current password before creating a new one. Note: We have strict password requirements for security reasons: a minimum of 6 numeric and/or text characters, plus one special character (such as !, @, #, $, %, *, -, ^, or +).

Saving Your Application

• The system saves only one application per day. This means that if you apply for a job first thing in the morning and then revise your application for a different job later in the day, the application that will go to both jobs is the last one you saved on that day. If you want to customize your application for different jobs, be sure to do it on different days.
• Unfortunately, we do not allow you to submit an application without applying for a specific job opening. You must add a job to your Job Basket in order to submit an application.

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Detailed Application Instructions

View Job Postings

On the Judicial Branch Career Search page, click View Job Postings. Once you are on the Job Postings page, all available job postings will be listed at the bottom of the page. To shorten the list, select any combination of the search criteria (or, to view all open jobs again, click the Search button without selecting any of the below criteria):

• Job categories -- click the check box next to the job functions you want to see.
• Requisition # -- enter the reference number of the job posting.
• Locations -- select from the drop-down menus.
• Agency -- select from the drop-down menus.
• Keywords in Job Title -- enter keywords in the text field.

When you have chosen your search criteria, click Search. A list of all jobs that fulfill your search criteria will appear below the search results header.

To see a detailed description of any job, click the job title link. From the job description you can:

• Add the job to your Job Basket by clicking Add to Job Basket.
• Return to the search results page by clicking Return to Job Postings.

To add a job to your Job Basket from the search results page, click the checkbox for that job in the Job Basket column on the search results list.

To look at the jobs in your Job Basket, click Job Basket. In the Job Basket you can:

• Delete a job from your basket by clicking Delete.
• Apply for the jobs in your basket by clicking Apply for Jobs in Basket.
• Return to the search results page by clicking Return to Job Postings.

Once you have clicked Apply for Jobs in Basket:

• If you are signed in, you will be taken to the first page of your online resume.
• If you are not signed in, you will be taken to the Login page, where you can:
  • Sign in (returning users) or
  • Register an account (new users).

Registering an Account

• Enter your e-mail address in the E-mail Address box; this will be your user ID.
• Enter a password that you will remember (but that others will find hard to guess) in the Password box. Note: We have strict password requirements for security reasons: a minimum of 6 numeric and/or text characters, plus one special character (such as !, @, #, $, %, *, -, ^, or +).
• Click Register.
• Enter your password again in the Confirm Password box.

You are now on page 1 of the Online Resume. Read the instructions carefully. Warning: You will not be able to save any of the data you've entered until you submit the application. If you leave our system open and you are still inactive (not entering data or navigating in the system) after after 90 minutes, you will be automatically logged out of the system and all data you have entered without submitting an application will be lost.

Navigating Through the Application: Use the yellow "'Next" or "Previous" button at the bottom of each page to move back and forth between pages. If you're in a lookup menu or popup screen, use the yellow "OK" or "Cancel" button to return to the previous page.

Completing Your Online Application

Page 1. Contact Details

• Enter your contact information. Address, city, state, and zip code are required fields, although this is not indicated with asterisks (*).

• E-mail address is a required field.

  Warning: Check the e-mail address carefully to make sure it's accurate. This field will be filled in automatically from your account login (user ID). Any change to the e-mail address on the Contact Details page will automatically change your login, and you will need to use the new address when you visit the system the next time. In addition, we will use this e-mail address to contact you.

• When you've entered all your information, click Next.

Page 2. Preferences

• Fill out all fields for which you have a preference.
• For Minimum Pay/Pay Frequency, enter your minimum pay and then choose the frequency of payment (such as weekly, monthly, or annually). For example, if the minimum salary you would accept is $5,000 per month, enter $5000 in the Minimum Pay field and select "Monthly" from the Pay Frequency dropdown menu.
• When you've finished, click Next.

Page 3. How did you find out about us?

• Choose your referral source (such as Internet or newspaper) from the Referral Source dropdown menu.
• Choose the specific source from the Referral Source Subcategory drop-down menu.

• If your specific referral source is not included in our list, select "Other" and type the name of the source in the Other text box.
• Fill out the remaining fields as appropriate.
• When you have finished, click Next.

Page 4. Education

• Select your highest education level from the dropdown menu.
• Click Add and fill out the Education Details page for each educational achievement you would like us to know about. Note that there are two categories: School Education (Non-College) and College/University Education.
• To correct an entry, click Edit. This takes you to the Education Details page, where you can make changes. When the information is correct, click OK.
• School Education page: Click the Completed check box if you have met the requirements for graduation from that school.
• College/University Education page: Enter your college/university history.
  • To enter your Major: choose your major from the field’s dropdown menu. If your major is not listed, type the name of your major in the "Other" field next to the "Major" field.
  • To enter the name of your college/university: click the magnifying glass on the School field. In the state field, type the two letter state code (e.g. "CA") and click "Lookup". A list of all the colleges for that state we have in our table will be listed. If your school is not listed, click the "Cancel" button and type the name of your school in the "Other" field next to the "School" field.
• When you have finished, click Next.

Page 5. Current and Prior Employment

• Enter your employment history here. Click Add and fill out the Employment Details page for each job you have held.
• If entering your current place of employment, enter the current date in the End Date field, then type "Still employed" in the Reason for Leaving field.
• For each prior employment entry, please indicate the number of employees you supervised (if applicable) in the No. of EEs Supervised field.
• If you are entering an unpaid volunteer job, in the salary field enter $1 and enter "(volunteer)" next to your job title.
• Click the Relevant Work Experience check box if the prior employment you are entering is directly related to the requirements of the job for which you are applying.
• To correct an entry, click Edit. This takes you to the Employment Details page, where you can make changes. When the information is correct, click OK.
• When you have finished, click Next.

Page 6. Languages

• Click Add and fill out the Language Details page for each language you speak proficiently that you would like us to know about.

Page 7. Questions

• If there are screening questions, answer them. Your application will not be considered unless you answer each of the questions.
• Prior to starting your application, we recommend reviewing the questions on the job posting and type your responses in your word processing software, then copy each answer and paste in the appropriate field of the online application to save yourself time.

Page 8. Full Text Resume

• If you do not have a resume or prefer not to attach or paste it, skip this page.

• To attach your electronic resume:
  • Select Attach Resume.
  • You will come to the Browse page. Click Browse to search your computer for your resume.
  • Double-click the document icon to select it.
  • Click Upload.
  • Click View Attachment to check your attached resume.

• If you did not select Attach Resume, you may copy your resume text and paste it in the text box, or type it in. Note: If you paste your resume into the Full Text Resume field, you will lose the formatting. It's best to convert it to a plain text format (.txt) before you paste it.
• You may also copy and paste a cover letter in the text box. Please note that any cover letter you include in the text box will be used for every job you apply for until the next time you change your resume profile.
• When you have finished, click Next.

Page 9. Employment Discharged/Probation History

• Indicate whether or not you were ever discharged from any employment under unfavorable circumstances.
• If you checked Yes, please provide the details of the discharge.

Page 10. Submit

• Prior to clicking the submit button, please take the time to review your information carefully by using the "Previous" and "Next" buttons, or click the step numbers at the top of each page to navigate through the pages. You will only be able to update your contact information after submission. The rest of your information cannot be changed because the data in your application will be used in the candidate selection process and as such is assumed to be a snapshot of your experience at the time of submission.
• Once you have checked all of your information, click the Submit button to save your application.

Submit Confirmation Page

• Click OK. This will take you to the Invitation to Self-Identify page.

Invitation to Self-Identify Page

• Click Accept to give us your ethnic and gender identity. This information is not seen by anyone associated with the position you are applying for. We use it to fulfill our federal reporting requirements. Thank you!
• To select the correct gender and ethnicity, click the radio button next to the appropriate entry.
• When you have finished, click Submit. This takes you to the Applicant home page.

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After Submitting an Application

The judicial branch recruitment system will automatically send you an e-mail when your application is successfully submitted. We will send you a second notification once your application has been received by a recruiter for review. In addition, you will be contacted when we make a decision to interview you or to remove you from consideration for the job. In the interim, you will be able to log in to your account to find the current status of the jobs for which you have applied.

If you were still unable to find an answer to your question after reading these Tips for Applicants, please contact us at HREMS@jud.ca.gov.

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